wedding timeline

Your budget is set, the big discussions have been made now it’s time to set up your wedding timeline. The dream is getting real! Life is exciting. I want to see it stay that way throughout the entire wedding planning process. I want to see your happily ever after start today not after your wedding day. So over the next few months I’m going to share with you some top planning tips. These are not rules they are here to help guide you as every wedding is different. If you want to personalise your planning even further you will find our full DIY wedding kit right here.

This month I’m going to share with you my planning timeline. This timeline will step you through all the details of your special day. Making sure that not a thing is missed.

At Least 12 Months Out

  1. Have an engagement party
  2. Set an ideal date
  3. Determine your budget
  4. Make a guest list
  5. Hire a wedding planner
  6. Decide on overall theme or style
  7. Select venues to visit
  8. Speak with caterers if required
  9. Choose your bridal party

11 Months Out

  1. Choose a colour theme, think about design
  2. Book vendors who book out quickly. (Videographer, photographer, band/DJ, bridal party transport, photo booth)
  3. Book reception and ceremony location

10 Months Out

  1. Start Dress shopping
  2. If required book accommodation for guests
  3. Create a wedding Website
  4. Take engagement photos
  5. Start looking at invites

9 Months Out

  1. Buy your dress or book dressmaker
  2. Send save the dates
  3. Meet with wedding officiants to find your match

8 Months Out

  1. Organise gift register
  2. Select bridesmaid’s dresses and book fittings
  3. Meet with and book florist

7 Months Out

  1. Book rehearsal dinner
  2. Hire ceremony musicians
  3. Order hire equipment eg. Wedding arbour, chairs, linen, tables. The list could be huge depending on how much DIY you are looking for.
  4. Hire a lighting tech if required. Especially if you are looking for a DIY backyard wedding
  5. Visit with cake bakers for tasting
  6. Book wedding officiant

6 Months Out


4 Months Out

  1. Book a final tasting and menu planning with caterer
  2. Organise wedding rings
  3. Book hair and makeup artists and organise trials
  4. Order invites

3 Months Out

  1. Send invites with RSVP due one month prior to wedding
  2. Plan wedding favours
  3. Write your vows
  4. Select readings or poems
  5. Meet with officiant
  6. Organise intention to marry paperwork
  7. Have a blast at your hen’s night, bridal shower and bucks party

2 Months Out

  1. Send rehearsal dinner invites
  2. Attend first dress fitting
  3. Buy wedding party gifts
  4. Organise a mock-up of flowers
  5. Meet with musicians to share your music selections for both ceremony and reception
  6. Buy all the little things like bridal underwear, ring box, accessories

1 Month Out

  1. Practice your wedding dance
  2. Assemble favours and gift bags
  3. Pay vendors in full
  4. Create seating chart
  5. Organise place cards
  6. Have a final walk through of venue or conversation with hire companies
  7. Break in your wedding shoes, yes bride and groom.
  8. Organise final dress fitting

1-2 Weeks Out

  1. Check with anyone who hasn’t RSVP’d
  2. Create a list of must have shots with photographer and share with them
  3. Organise haircut and colour if needed
  4. Give reception venue final numbers, don’t forget any extras such as band members or photographer
  5. Pick up bridal party clothing
  6. Confirm everything with vendors
  7. Speak with transport companies about pick up times and locations

The Day Before

  1. Collect groomsmen outfits if required
  2. Provide all vendors with emergency phone numbers
  3. Attend rehearsal dinner
  4. Attended wedding rehearsal
  5. Deliver any extra items to the relevant locations
  6. Present bridal party and other gifts to special people at rehearsal dinner

On The Day – You Both Made It!!

  1. Give wedding bands to your bridal party member who will be in charge of these till you say “I Do”,
  2. Introduce your reception site manager to your consultant or chosen go to person for questions or problems during the reception,
  3. Assign a go to person as the photographer’s contact so they know who’s who,
  4. Have fun, relax and enjoy,
  5. Remember to eat and drink lot of water.

When The “I Do’s” Are Done

  1. Arrange for someone to return any rentals.
  2. If you’re jetting off to your honeymoon, prepare for attendants to either take the gown for cleaning, return the tux to the rental shop or both, if necessary.
  3. Write and send thank-you notes to gift-bearing guests and vendors who were especially helpful.
  4. Organise name changes

Congratulations to the Happily Married Couple. I hope this wedding timeline helped you plan your perfect day.